Your Dashboard
Your daily command center — see occupancy, billing health, recent activity, and overdue invoices at a glance.
Overview
The Dashboard is the first thing you see when you log in. It gives you a quick read on how your facility is doing right now — how full you are, what’s owed, what happened recently, and what needs your attention.
Think of it as your morning checklist in one screen.
Getting there
The Dashboard loads automatically when you sign in. You can also get back to it anytime by:
- Clicking Dashboard in the top navigation
- Clicking the LeaseLlama logo
Spaces overview
This card shows your facility’s occupancy at a glance.
| Metric | What it tells you |
|---|---|
| X of Y rented | How many of your total spaces are currently checked out |
| Available now | Spaces ready to rent today |
| Occupancy rate | Percentage of spaces that are occupied |
A Space Check-Out button takes you directly to the Spaces page, so you can start a new rental quickly.
Reading your occupancy rate
| Rate | What it usually means |
|---|---|
| 90–100% | You’re nearly full — nice problem to have |
| 70–90% | Healthy range for most facilities |
| 50–70% | Moderate — worth reviewing your pricing or marketing |
| Below 50% | Low — dig into what’s happening |
Billing health
This card shows your financial pulse.
| Metric | What it means |
|---|---|
| Amount due | Total unpaid across all invoices (including ones not yet past due) |
| Invoices due | Number of invoices with any remaining balance |
| Overdue amount | Money that’s past the due date — shown in red |
| Overdue invoices | Count of those overdue invoices |
The View Billing button opens the full Invoices page.
What’s the difference between “due” and “overdue”? Due includes everything unpaid — even invoices that aren’t late yet. Overdue is only the ones past their due date. If your “due” is high but “overdue” is zero, you’re fine — invoices just haven’t come due yet.
Recent activity
A live feed of the latest actions across your facility. Everyone on your team can see this.
| Column | Shows |
|---|---|
| Activity Type | What happened (with a color-coded icon) |
| Renter | Who was involved |
| Space | Which space was affected |
| Amount | Dollar amount, if applicable |
| Details | Additional context |
| When | How long ago |
Activity types you’ll see
| Type | Means |
|---|---|
| Check-Out | A renter started leasing a space |
| Check-In | A renter vacated a space |
| Payment | A payment was recorded |
| Invoice Created | An invoice was generated (manually or automatically) |
| Credit Issued | A credit memo was created |
| Renter Created | A new renter was added to the system |
If no activity has happened yet, you’ll see “You’re all caught up” — activity will appear as you start using LeaseLlama.
Overdue invoices
This table highlights invoices that are past their due date. These are the ones that need your attention most.
| Column | Shows |
|---|---|
| Invoice | Invoice number (e.g., INV-000015) |
| Renter | Who owes the money |
| Due | When it was originally due |
| Balance | Remaining amount owed (shown in red) |
| Days | How many days overdue |
What to do about overdue invoices
- Contact the renter — a phone call or email reminder usually does the trick
- Check their payment method — is the card on file still valid?
- Review their account — click the renter name to see their full history
- Consider late fees — LeaseLlama can apply these automatically based on your System Settings
- Last resort — for truly uncollectable invoices, you can mark them as bad debt from the Invoice Details page
When all invoices are current, you’ll see a reassuring “All invoices are current” message.
Using the dashboard effectively
Start each morning with this
- Check overdue invoices — any new ones? Any getting worse?
- Scan recent activity — did overnight auto-charges go through?
- Glance at occupancy — any spaces available if someone walks in today?
Weekly review
Once a week, take a longer look:
- Billing trend — is the overdue amount growing or shrinking over time?
- Occupancy changes — any significant shifts?
- Activity patterns — what are your busiest days?
Common questions
How often does the dashboard update? It refreshes each time you load the page. For an updated view, just refresh your browser.
Can I customize what shows on the dashboard? Not currently — the dashboard automatically shows the most important metrics.
I just signed up and everything is empty. Is that normal? Yes! The dashboard populates as you start operations — adding renters, checking out spaces, recording payments, etc.
What to read next
| I want to… | Read this |
|---|---|
| Rent out a space | Checking Out a Space |
| See all my invoices | Invoices |
| Look up a renter | Managing Renters |
| View all spaces | Managing Spaces |