Activity Log
A complete audit trail of payments, check-ins, check-outs, and other important events at your facility.
What is the activity log?
The Activity Log records every significant business event in your facility — payments received, renters checked in, invoices created, and more. It’s your audit trail for accountability and troubleshooting.
To get here: Go to Administration → Activity Log.
What gets logged
| Category | Examples |
|---|---|
| Payments | Payment received, payment failed, refund issued |
| Invoices | Invoice created, sent, paid |
| Check-ins | Renter checked in, contract signed |
| Checkouts | Renter checked out, space vacated |
| Renters | Account created, profile updated |
| Rentals | Rental started, ended, rate changed |
| Credits | Credit applied, balance adjusted |
The activity table
| Column | Shows |
|---|---|
| Activity Type | What happened (color-coded icon) |
| Renter | Who was involved |
| Space | Which space |
| Amount | Dollar amount (for financial events) |
| Details | Additional context |
| When | Timestamp |
Color coding
| Color | Category |
|---|---|
| Sky Blue | Invoices |
| Green | Payments |
| Violet | Checkouts |
| Amber | Renter changes |
| Indigo | Rental updates |
| Pink | Contract management |
| Cyan | Check-ins |
Filtering
| Filter | What it does |
|---|---|
| Search | Find by activity description, space ID, or renter name |
| Event Type | Show only specific event types |
| Category | Show only a category (Payment, Invoice, Checkout, etc.) |
| Date Range | Activities within a specific period |
Click Clear Filters to reset everything.
Time range
By default, the log shows the last 30 days for fast loading. Click View All Time to see up to 2 years of history. Check Include archived data for even older records (slower search).
Common uses
| I want to… | Do this |
|---|---|
| Track a specific renter | Search their name |
| Review today’s payments | Filter by Category → Payment |
| Audit a date range | Set From and To dates |
| Investigate a space | Search the space ID |
Common questions
How long are activities kept? At least 2 years. Use “View All Time” and “Include archived data” for older records.
Can I export the activity log? Not currently, but export is planned for a future update.
Can I delete activities? No. The activity log is an immutable audit trail for compliance and accountability.
Why don’t I see an expected activity? Check if filters are applied (click Clear Filters). The activity may also be older than 30 days — try View All Time.
What to read next
| I want to… | Read this |
|---|---|
| See financial summaries | Accounting |
| Configure billing rules | System Settings |
| See the full admin area | Administration Overview |