Invoices
Your central hub for viewing, filtering, and managing all invoices across your facility.
Overview
The Invoices page shows every invoice across your entire facility — what’s paid, what’s due, what’s overdue, and what needs attention. This is where you go to get the big picture on billing.
To get here: Click Billing in the main navigation. You’ll land on the Invoices tab.
How invoices work
LeaseLlama creates most invoices automatically:
| Type | When it’s created |
|---|---|
| Check-Out | When a renter checks out a space (rent + deposit) |
| Rent Payment | Automatically for recurring billing renewals |
| Check-In | When a renter vacates (may include adjustments) |
| Manual | Created by you for one-off charges |
You don’t need to create invoices for regular billing — LeaseLlama handles it based on each renter’s billing schedule.
Summary bar
Two numbers at the top tell you where things stand:
| Metric | What it means |
|---|---|
| Total Outstanding | All unpaid balances combined |
| Overdue Amount | The portion that’s past due |
When both are $0.00, everyone’s paid up.
Finding invoices
Search by invoice number (e.g., “INV-000015”), renter name, or business name.
Filter by type: All Types, Check-Out, Check-In, Rent Payment, or Manual Invoice.
Filter by status:
| Status | Meaning | Badge color |
|---|---|---|
| Draft | Not sent yet | Gray |
| Sent | Sent, not yet due | Gray |
| Payment Due | Awaiting payment | Yellow |
| Payment Overdue | Past due date | Red |
| Payment Pending | Auto-charge processing | Blue |
| Payment Failed | Card charge failed | Red |
| Paid | Fully paid | Green |
| Partial Paid | Some payment received | Orange |
| Voided | Cancelled | Red |
| Uncollectable | Written off as bad debt | Purple |
Click Reset to clear all filters.
The invoices table
| Column | Shows |
|---|---|
| Invoice # | Click to open the full invoice detail |
| Type | Check-Out, Rent Payment, Check-In, or Manual |
| Renter | Customer name and business |
| Space | The linked storage space |
| Amount | Total invoice amount |
| Due Date | When payment is expected |
| Status | Current payment status |
If you see a circular arrow icon next to a status badge, it means auto-charge is enabled — the card will be charged automatically.
Quick tasks from here
Find overdue invoices: Filter by Status → “Payment Overdue.”
Record a cash/check payment: Click the invoice number → Record Payment.
Void a mistake: Click the invoice number → More menu → Void Invoice.
Create a custom invoice: Click Create Invoice (top right) to bill for one-off charges. See Creating a Manual Invoice.
Common questions
What’s the difference between Outstanding and Overdue? Outstanding includes everything unpaid (even invoices not yet due). Overdue is only the balance past the due date.
Can I edit an invoice after it’s sent? No — invoices are locked financial records once sent. Instead, issue a credit to reduce the balance, or void and recreate it (only if no payments have been recorded).
Why can’t I find my invoice? Check your filters — you might be filtering by a status that excludes it. Click Reset to see everything.
How do I see invoices for one specific renter? Either search their name on this page, or go to their Renter Profile → Invoices tab.
What to read next
| I want to… | Read this |
|---|---|
| View and act on a specific invoice | Invoice Details & Actions |
| Create a custom invoice | Creating a Manual Invoice |
| Understand credits | Credits |
| See facility deposits | Deposits |