Tags
Create color-coded labels to organize and filter spaces beyond what categories provide.
What are tags?
Tags are flexible labels you attach to spaces for organization and filtering. Unlike categories (which control pricing), tags are purely for helping you find and group things.
To get here: Go to Administration → Tags.
When to use tags
Tags fill the gaps that categories can’t. A few examples:
| Tag | Purpose |
|---|---|
| Ground Floor | Identify easily accessible units |
| Drive-Up Access | Units near loading areas |
| Near Elevator | Good for mobility-limited renters |
| Building A / Building B | Track location |
| Needs Repair | Flag maintenance issues |
| Reserved | Hold for a specific purpose |
Tags vs. categories
| Categories | Tags | |
|---|---|---|
| Required? | Yes | No |
| Per space | Exactly one | As many as you want |
| Controls pricing? | Yes | No |
| Purpose | Define space types | Extra organization |
Rule of thumb: if it affects pricing → category. If it’s just for filtering → tag.
The tags screen
- Left side: search box and tag list with color badges and usage counts
- Right side: details of the selected tag or create/edit form
Creating a tag
- Click Create New Tag
- Enter a tag name (max 50 characters, must be unique)
- Optionally add a description
- Choose a color
- Click Create Tag
Available colors
| Family | Options |
|---|---|
| Neutral | Zinc |
| Warm | Red, Orange, Amber, Yellow |
| Green | Lime, Green, Emerald, Teal |
| Blue | Cyan, Sky, Blue, Indigo |
| Purple | Violet, Purple, Fuchsia |
| Pink | Pink, Rose |
Tip: Use colors consistently. For example: greens for features, blues for locations, yellows for status, reds for problems.
Editing and deleting tags
Click a tag to view it. Click Edit Tag to change the name, description, or color. Changes update immediately everywhere.
You can only delete a tag if it’s not assigned to any spaces (usage count = 0). Remove the tag from all spaces first, then delete it.
Assigning tags to spaces
Tags are assigned in the Spaces section, not here:
- Go to Administration → Spaces
- Select a space → Edit Space
- Check the tags you want
- Click Save Changes
Best practices
- Keep names short — tags appear as badges; long names wrap awkwardly
- Add descriptions — help other staff understand when to use each tag
- Plan your system — decide what categories of info you’ll track (location, features, status, marketing) before creating tags randomly
- Don’t duplicate categories — if the distinction affects pricing, it should be a category, not a tag
Common questions
How many tags can I create? No limit.
How many tags can one space have? No limit.
Do tags affect pricing? No. Tags are for organization only.
Can I assign tags to renters? Not currently — tags are for spaces only. Renter tagging may come in a future update.
What to read next
| I want to… | Read this |
|---|---|
| Set up categories | Categories Setup |
| Add and manage spaces | Spaces Setup |
| Manage staff accounts | Users & Roles |