Contracts
Create and manage the rental agreement renters sign when they check out a space.
How contracts work
LeaseLlama uses a single contract for your entire facility. When a renter checks out a space, they see your contract content and agree to the terms. The signed version is attached to their rental record.
To get here: Go to Administration → Contracts.
Unlike other admin pages, there’s no list view — you have one contract to manage.
Setting up your contract
Replace the default placeholder text with your actual rental agreement. Fill in these fields:
| Field | Required | Details |
|---|---|---|
| Contract ID | Yes | Unique identifier, max 10 characters (e.g., CON-01) |
| Version | Yes | Number to track revisions (start with 1, increment for major changes) |
| Contract Date | Yes | When this version became effective |
| Contract Title | Yes | Title shown to renters (e.g., “Storage Rental Agreement”) |
| Contract Content | Yes | The full text of your rental agreement |
| Internal Notes | No | Staff-only notes (e.g., “Reviewed by attorney Jan 2026”) |
What to include in your contract
A typical storage rental contract covers:
| Section | Covers |
|---|---|
| Parties | Your company and the renter |
| Property | What space is being rented |
| Term | Rental duration and renewal |
| Rent | Payment amount and due dates |
| Late fees | Penalties for late payment |
| Access | When renters can access their unit |
| Prohibited items | What can’t be stored |
| Liability | Who’s responsible for what |
| Insurance | Renter insurance requirements |
| Lien rights | Your rights if rent isn’t paid |
| Termination | How to end the rental |
Important: Have your contract reviewed by a lawyer familiar with self-storage law in your state. Many states have specific self-storage lien acts and required disclosures.
Versioning your contract
When you make meaningful changes (new terms, policy updates, legal requirements), increment the version number and update the contract date. Existing renters keep the version they signed — new renters sign the updated version.
Use the Internal Notes field to document what changed:
Version 3 (Jan 2026):
- Added late fee schedule (section 8)
- Updated liability limits (section 5)
- Changed termination notice from 30 to 14 daysDon’t increment the version for typo fixes, reformatting, or minor wording tweaks.
Common questions
Can I have multiple contracts? Not currently — one contract covers all space types. If you need different terms for different categories, include conditional sections.
What happens to existing renters when I update? They keep whatever version they originally signed. Only new checkouts use the updated contract.
Can renters see my internal notes? No. Internal notes are visible only to administrators.
Can I download the contract as a PDF? Yes — click Download PDF to get a printable version.
What to read next
| I want to… | Read this |
|---|---|
| Connect payment processing | Integrations |
| Configure billing rules | System Settings |
| Start checking in renters | Checking Out a Space |