Managing Spaces
View, search, and filter your spaces — see what's available, rented, or suspended.
Overview
The Spaces page is your operational hub for all the units at your facility. From here you can see which spaces are available, which are rented out, search and filter to find what you need, and kick off checkouts and check-ins.
Space basics
Every space in LeaseLlama has:
- A unique Space ID (like CAT-A-01 or UNIT-15)
- A Category that determines its default pricing
- A Status: Available, Checked-Out, or Suspended
- Optional Tags for extra organization (e.g., “Premium,” “Ground Floor”)
Tip: Think of categories as the type of space and the Space ID as the specific unit number.
The three status views
The Spaces page has three tabs, one for each status. The count on each tab tells you the totals at a glance — like Available (18), Checked-Out (5), Suspended (2).
Available
Spaces ready to rent. The table shows:
| Column | Shows |
|---|---|
| Space-ID | Click to view details |
| Space Title | Optional friendly name |
| Tags | Labels assigned to this space |
| Pricing (M / Q / A) | Monthly, Quarterly, and Annual rates |
| Security Deposit | Required deposit amount |
| Select | Checkbox to start a checkout |
Pricing explained: LeaseLlama stores a daily rate internally and calculates other intervals:
- M (Monthly) = daily rate × 30
- Q (Quarterly) = daily rate × 90
- A (Annual) = daily rate × 365
Checked-Out
Spaces currently rented. The table shows:
| Column | Shows |
|---|---|
| Space-ID | Click to view details |
| Space Title | Optional friendly name |
| Tags | Labels assigned to this space |
| Current Renter | Who’s leasing this space |
| Check-Out Date | When the rental started |
| Select | Checkbox to start a check-in |
Suspended
Spaces temporarily taken out of service (repairs, holds, etc.). Shows the Space-ID, title, tags, and the suspension reason.
Finding spaces
Search
The search box filters spaces by:
- Space-ID (e.g., “CAT-A-01”)
- Category-ID (e.g., “CAT-A” to see all Category A spaces)
- Space Title
- Renter Name (in the Checked-Out view)
Results filter as you type.
Filter by category
If you click a Cat-ID on the Categories page, you’ll arrive here with that category pre-filtered. A blue badge shows which category is active — click X to clear it.
Filter by tags
If your facility uses tags:
- Click the Filter by tags dropdown
- Select one or more tags
- The table shows spaces matching any of the selected tags
Selected tags appear as green badges. Click Clear Tags to remove filters.
Taking action on a space
- Find the space using search or filters
- Click the checkbox in the Select column
- Click the action button in the top right
| Current view | Action button | What it does |
|---|---|---|
| Available | Space Check-Out | Start renting this space to a customer |
| Checked-Out | Space Check-In | End the rental and free up the space |
| Suspended | View Space | Open the space detail page |
You can only select one space at a time. For multiple checkouts to the same renter, complete each one separately.
Viewing space details
Click any Space-ID link to open the detail page, which shows:
- Space info — ID, title, category, status
- Pricing — daily rate, rate source (category default or space override), deposit
- Current rental (if checked-out) — renter, checkout date, billing interval, locked rate, payment method
- Notes — internal notes and suspension reasons
- Rental history — all past rentals for this space
Actions from the detail page
| Space status | Available actions |
|---|---|
| Available | Suspend Space, Check-Out Space |
| Checked-Out | Check-In Space |
| Suspended | Unsuspend Space |
Suspending and unsuspending spaces
Suspend a space to take it out of the available inventory temporarily — for repairs, a customer hold, or any other reason.
- Open the space detail page (click the Space-ID)
- Click Suspend Space
- Enter a reason (required)
- Confirm
To bring it back, open the suspended space and click Unsuspend Space. It returns to Available status immediately.
Common questions
Why is the action button grayed out? You haven’t selected a space yet. Click the checkbox next to a space first.
How do I add or edit spaces? That’s done in Administration → Spaces. This page is for daily operations — viewing, checking out, and checking in.
What does “Rate Source: Space Override” mean? An admin set a custom rate on this specific space instead of using the category default. See Spaces Setup for details.
Can I edit a space from this page? No — editing is done in Administration. This page is focused on operational tasks.
What to read next
| I want to… | Read this |
|---|---|
| Rent a space to someone | Checking Out a Space |
| End a rental | Checking In a Space |
| Create or edit spaces (admin) | Spaces Setup |
| Understand categories | Understanding Categories |